1. Invoicing shall occurr two weeks before the date of the room hire, to be paid before occurrence of the event.
2. The hirer shall, when making the booking or at the earliest possible, inform Shropshire Chamber of all their requirements for the room and likely numbers attending. If using own equipment, it should be PAT tested.
3. We reserve the right to levy a cleaning charge if rooms are not left in a clean and tidy condition.
4. It is the hirer’s responsibility to ensure visitors are aware of the location of fire extinguishers and exit routes and also comply with the guidelines located in the meeting room.

Cancellation

Cancellations made with less than two weeks to the date of the room hire may be charged fully, dependent on circumstance.

Car Parking

Both sites have easy access to free car parking with disabled spaces located at the front of the building.

Guidance Notes for the Meeting Organiser

Security

As each attendee arrives for the meeting they must sign in the visitor’s book in reception or the organiser should take a meeting register. This is a useful register of occupants in the event of a fire and also for security purposes.

Once the meeting has finished each individual must ensure that they sign out as they leave. It is the meeting organiser’s responsibility to ensure that all attendees are safely off the premises at the end of the session and that the building is left clean, tidy and secure.

Attendees should be advised by the meeting organiser of the location of the toilet facilities. Attendees should not enter any offices in other areas of the building.

Disability Access

We do have disability access and our disabled parking is situated immediately outside the front entrance. There is a disabled toilet fully equipped as suitable.

Health and Safety

The meeting organiser must explain the basic fire procedures in the event of the alarm sounding.

In the event of a fire, attendees must leave as quickly and safely as possible and meet at the designated meeting point. The meeting organiser will take the fire register.

Hospitality

We will provide tea, coffee, milk, sugar and water at no extra cost. The meeting organiser is responsible for ensuring that the room is left in a clean and tidy state.

Fire Procedures

IF YOU DISCOVER A FIRE:

Raise the alarm by pressing the nearest break alarm – inform all occupants of your meeting as quickly and calmly as possible

Leave by the nearest exit, closing all doors behind you and report to the assembly point.

IF YOU HEAR THE FIRE ALARM:

Evacuate the building via the nearest exit
Close all doors behind you
Do not stop to collect personal belongings
Make sure you escort your visitors to the assembly point
Meet at the designated fire assembly point
A fire register will be taken by the designated fire marshall

CALL THE FIRE BRIGADE
DO NOT SHOUT OR RUN – THIS TENDS TO CAUSE PANIC

FIRE SAFETY ADVICE:

Do not take risks
Keep fire doors closed
Make note of the position of your nearest exit, alarm and extinguisher.
Turn off portable fans/convector heaters etc. when the room is left unattended or at the end of the meeting
In the event of an evacuation please do not return to the building until told to do so